{"id":1404,"date":"2023-04-11T06:21:03","date_gmt":"2023-04-11T10:21:03","guid":{"rendered":"https:\/\/verito.com\/blog\/?p=1404"},"modified":"2026-05-28T10:45:41","modified_gmt":"2026-05-28T14:45:41","slug":"backup-software-guide","status":"publish","type":"post","link":"https:\/\/verito.com\/blog\/backup-software-guide\/","title":{"rendered":"QB Users Guide: How Does Backup Software Work?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As a QuickBooks user, you might store data in the on-premise environment for later use. However, when handling business-sensitive data from your clients, keeping it secure falls on your shoulders. The amount you can invest to ensure on-premise data security and backups depends on the scale at which your business operates. If these investments do not fit the financial budget of your organization, you still cannot undermine the importance of robust data backup solutions for protecting clients\u2019 data.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is where backup software comes into the picture and plays a vital role in data protection. The best part is that you <a href=\"https:\/\/verito.com\/blog\/all-you-need-to-know-about-turbotax-software\/\" target=\"_blank\" rel=\"dofollow noopener\"  data-wpil-monitor-id=\"739\">need not invest directly in the software<\/a> but can still avail of its benefits. Before we explain how it is possible, let\u2019s understand more about the working of backup software.<\/span><\/p>\n<h2 id=\"what-is-backup-software\"><b>What is Backup Software?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Backup software is full-fledged, feature-rich software designed to automate and manage data backup processes for a company. It creates a copy of the data and stores it on the cloud.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This differs from storing multiple copies of the same data on local computers for backup purposes. It may not be recoverable if anything goes wrong with the original data or locally-hosted backups. On the other hand, cloud-based backups via backup software provide an additional layer of data protection to deal with such circumstances.<\/span><\/p>\n<h2 id=\"how-does-backup-software-work\"><b>How Does Backup Software Work?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">At its core, the backup software work as described below:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Firstly, the software is installed on your devices or network.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once configured, the software starts creating copies of data at periodic intervals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It then hosts the data on secure cloud servers.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If the data is lost locally or one cloud server fails, the copies of data hosted in the cloud network become easily accessible.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<h2 id=\"why-do-accounting-professionals-need-backup-tools\"><b>Why Do Accounting Professionals Need Backup Tools?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">As an accounting professional, you know the value of sensitive business data quite well. Losing this data can have severe consequences for your business and your clients. The financial and reputational repercussions of such an incident can be quite damaging. This is especially true for <a href=\"https:\/\/verito.com\/blog\/all-about-quickbooks\/\" target=\"_blank\" rel=\"dofollow noopener\"  data-wpil-monitor-id=\"650\">QuickBooks desktop<\/a> users, where all the data and software files are hosted locally.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Without backup software, you would need to perform the backups manually. This will require one or more external drives, hardware, and other computing resources &#8211; all of which incur significant upfront costs. Besides this, you must remember when to take the backups manually. Doing all this might be difficult if you are short on staff and time.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Backup software, on the other hand, is an affordable alternative to taking manual backups and is easy to manage.\u00a0<\/span><\/p>\n<h2 id=\"how-to-access-backup-software-without-buying-it\"><b>How to Access Backup Software Without Buying It?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Generally, you need to invest in buying a licensed copy of any <a href=\"https:\/\/verito.com\/blog\/powerful-features-of-drake-software\/\" target=\"_blank\" rel=\"dofollow noopener\"  data-wpil-monitor-id=\"692\">software to access its features<\/a>. However, an alternative is available in the form of managed backup services in the case of backup software. Here, you need to understand the concept of shared responsibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of buying the software license, you hire a <\/span><a href=\"https:\/\/verito.com\/managed-it-services\" target=\"_blank\" rel=\"dofollow noopener\"><b>managed IT service provider<\/b><\/a><span style=\"font-weight: 400;\"> who offers managed backup solutions. The solution provider will be responsible for investing in the software and using it for an automated backup facility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here are some of the primary benefits of hiring a managed backup solution provider:<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Continued data protection in the form of incremental\/compressed backups to back up only the parts of a file that are changed over time<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Snapshots to provide a historical view of the data for protection against ransomware<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">256-bit AES encryption for additional data security<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Both onsite and offsite backup facility<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">End-to-end data management for multi-vendor backup infrastructure<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To know more, check the benefits of Verito\u2019s <\/span><a href=\"https:\/\/verito.com\/managed-backup-services\" target=\"_blank\" rel=\"dofollow noopener\"><b>managed backup services<\/b><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2 id=\"are-managed-backups-an-expensive-affair\"><b>Are Managed Backups an Expensive Affair?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Indeed, protecting the data from all sorts of security risks is essential. However, you do not want to break the bank by adopting the right backup software or technology. If you are looking for an affordable solution that provides good value for money, switch to Verito\u2019s managed IT services at <\/span><b>one flat fee of $49.99 per device per month.\u00a0<\/b><\/p>\n<h2 id=\"start-protecting-your-accounting-data-today\"><b>Start Protecting Your Accounting Data Today<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">In the current competitive business environment, understanding backup software is crucial for accounting professionals. With proper knowledge about managed backups, you can take proactive steps to secure data and ensure business continuity.\u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">Connect with our managed IT experts to discuss your requirements!<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"As a QuickBooks user, you might store data in the on-premise environment for later use. However, when handling&hellip;\n","protected":false},"author":12,"featured_media":1405,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":{"0":"post-1404","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-knowledge-base"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.1 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>QB Users Guide: How Does Backup Software Work?<\/title>\n<meta name=\"description\" content=\"Backup software is full-fledged, feature-rich software designed to automate and manage data backup processes. Read more about it here.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/verito.com\/blog\/backup-software-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"QB Users Guide: How Does Backup Software Work?\" \/>\n<meta property=\"og:description\" content=\"As a QuickBooks user, you might store data in the on-premise environment for later use. However, when handling business-sensitive data from your clients,\" \/>\n<meta property=\"og:url\" content=\"https:\/\/verito.com\/blog\/backup-software-guide\/\" \/>\n<meta property=\"og:site_name\" content=\"Verito Technologies | Blog\" \/>\n<meta property=\"article:published_time\" content=\"2023-04-11T10:21:03+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-28T14:45:41+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/verito.com\/blog\/wp-content\/uploads\/2023\/04\/Backup-Software-Working.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1000\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Camren Majors\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Camren Majors\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"QB Users Guide: How Does Backup Software Work?","description":"Backup software is full-fledged, feature-rich software designed to automate and manage data backup processes. 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