CategoriesApplication HostingOffice 365 Hosting

What All Should You Consider When Switching to Microsoft Office 365?

Microsoft Office is a tool used by almost every business, big or small. Since its launch in April 2010, it was loved and well-accepted by the business communities worldwide. However, the changing time calls for the adoption of new technology as per the changing demands. Later in 2011, Microsoft launched MS Office 365 – the cloud-based suite of its primary applications, including Word, Excel, and PowerPoint. For enhanced user experience, the tech giant keeps on adding or upgrading new features to this suite. 

If you have not switched to Office 365 yet and also know less about it, you can think of it as a complete application package that can be used on one platform. It is a subscription-based product you can use to enjoy enhanced work productivity.

Before you migrate to Office 365, you should know about various related aspects like Office 365 cloud hosting, plan selection, cost, to name a few. Let’s dig deeper into each of these aspects to help you make the right choice.

1. Pricing of Product License

First and foremost, you must know about the cost of buying a Microsoft Office 365 license before you plan to add it into your business applications suite. As said above, it is a subscription-based product for which you need to pay the price annually and as per your business needs. 

There are three main Microsoft Office 365 subscription plans for businesses – Business Basic, Business Standard, and Business Premium. They are priced at $5.00 per user per month, $12.50 per user per month, and $20.00 per user per month, respectively, as shared by Microsoft. Each of these pricing plans has different features included in it. 

Thus, you must select the right plan that strikes a balance between your business needs and budget. You can either buy the license directly from Microsoft or through a Direct partner in their network.

2. Cloud Transition-Related Challenges

If you and your team are new to utilizing cloud technology benefits for your business, you might face some challenges with the sudden transition. For instance, you would feel a slight change in the working platform and how you used to save files while using the Office suite installed on your local computer. Similarly, the way you access this advanced application suite will also change. 

The intuitive interface of applications in this cloud-based suite is quite similar to the local-hosted counterparts. However, if you feel certain hiccups in making the transition to Microsoft Office 365, make sure you focus on learning how to adapt to it. It would be best not to make the transition in a hurry but to learn the new ways to do more with Microsoft Office 365 over time. 

Recommended Reading: Cloud Computing for Small Businesses

3. Selection of the Right Plan

The cost of different Microsoft Office plans is based on the set of applications and features included with the suite. Also, you may find the difference in plans because of their targeted user base. For instance, the Home plan of Microsoft Office 365 is meant for individual users who only need the suite with minimum features. It is much different from the comprehensive Business plans that include a more extensive set of features. 

Before you move to Office 365, you should assess the business needs carefully and select the most suitable plan. Remember that buying an expensive plan with more features than what you need would do no good than causing higher operational expenses. 

4. Data Migration and Backup

While switching to Office 365 may seem like an exciting idea, it also comes with the responsibility to migrate the existing content files to the cloud environment. This is needed to avoid working on different business-related files from scratch and increase the burden for yourself. 

Hence, it is essential to carefully backup all existing documents and select the right tools to migrate the data to the cloud. You can also take advantage of the Microsoft team to provide support for seamless migration.

You should also know that Office 365 does not support various templates. In case you have template-based files, you must know how to keep them safe while moving to the Office 365 environment. Do the required research before you take any step you know less about. 

5. Third-Party Add-On Integration

While Office 365 provides several applications, each with advantageous features, you may still need other features to support your business operations. For example, you need to integrate a third-party CRM to administer interactions with your end customers. Before you entirely move to this application suite on the cloud, you should check whether the Office 365 license you are willing to buy is compatible with the various add-ons you require. Doing this will help you prevent multiple issues that may result later otherwise. 

Final Note

Deciding for Office 365 migration can be highly advantageous for your business. Still, you must consider various aspects of this decision and analyze the pros/cons before making the final move. You can also explore the possibility of choosing Office 365 cloud hosting – a different way to host this application suite’s desktop version on the cloud. 

CategoriesApplication Hosting

Five Benefits of Switching to Office Tools Hosting

Tax and accounting firms need automation tools to simplify their daily tasks, including project management, staffing, and billing. While there are several applications and tools available for such needs, OfficeTools is one of the most popular options. It is best suited for various tasks related to taxation and accounting as an accounting practice management solution. However, being a local-hosted software, it has limitations in terms of reach, accessibility, security, and many others. 

One way to overcome local-hosted OfficeTools is to switch to Office Tools hosting for those who run accounting firms. Backed by the power of cloud computing, these third-party solutions will make it easier for you and your team to access Office Tools on the go. Moving OfficeTools to the cloud would be an innovative way for your firm to achieve greater heights of success than the local setup. 

Want to know how your business can benefit from utilizing OfficeTools hosting services? Let’s find out more.

1. Next Level Data Security

Irrespective of whether you run a small or a big accounting firm, you would think twice about security before hosting OfficeTools software on the cloud. You might be wondering if these cloud solutions will keep the software and data safe as expected. The answer to all such doubts lies in realizing the role of cloud technology in the contemporary world.

With OfficeTools hosting, you can limit the possible risk of data loss, which is higher if the software is locally hosted. While the data is stored in third-party cloud servers and not local hardware, it becomes easily accessible remotely. The server access is limited to authorized users only to prevent any unexpected security breach on the security front. Besides this, security safeguards like data encryption, multi-factor authentication, and firewalls are used to avoid data security risks.

You should make the transition to OfficeTools hosting to get a taste of next-gen technology in your work environment.

2. More Cost Savings

A common concern for all accounting firms that look forward to implementing best-in-class technology is related to the returns on investment. Some accountants are more accustomed to using OfficeTools on the local systems and do not easily give up on the traditional way. The financial impact of OfficeTools hosting says that you can save a considerable amount of money with this transition. Once you partner with a reliable cloud hosting provider, you need not invest a significant amount in installing and maintaining local IT infrastructure. All the data and software will be hosted on the servers managed by the chosen service provider.

If OfficeTools is your go-to accounting practice management application, you should realize the power of cloud hosting for SMBs and make the required transition to OfficeTools hosting.

3. Higher Uptime

Have you ever heard of or gone through situations where server downtime has caused work productivity issues? Accounting and tax firms become highly dependent on their preferred local-hosted applications; inability to access the software often creates several business problems. Local server failure can cause a financial impact on the business while also making a firm lose clients.

With OfficeTools hosting, you can eliminate the risk of downtime resulting from local IT infrastructural issues. The hosting solution providers are known to deliver 99.995% uptime, ensuring you can always access the software on the cloud as per your business needs. This way, you can stay prepared to respond to urgent tasks and deadlines for your clients, irrespective of the time and place. If your business witnessed the severe impact of the Covid-19 pandemic, you should work on taking it back to the new normal with the help of cloud hosting solutions.

4. Better Control over the Service Quality Offered

For accounting firms, this means ensuring that the overall accounting practice-related documents are kept in one place for easy accessibility. While you can manage your firm with OfficeTools software, you can better control the work done with OfficeTools hosting. With all the data kept on the cloud platform, you can maintain the consistency and quality of reports you send to clients. It also helps prevent inaccuracies as many users can work on the same file simultaneously to get a clear view of revisions made. 

This is much better than using local-hosted OfficeTools software, which requires different individuals to work on different versions of the same document and often results in human errors. 

5. Lesser Impact on the Environment

This is the least talked about aspect of cloud technology that deserves your attention. When you switch to using cloud-hosted OfficeTools software, you would no longer need to own a server locally. As a result, this will minimize your digital carbon footprint. Also, you can save additional power that would otherwise be needed to cool the server and maintain the IT infrastructure. If you want to contribute to protecting the environment, this would be an advanced way. 

Like any other new technology, switching to OfficeTools hosting may feel doubtful at the start. But when you make an informed decision after carefully analyzing all its merits, you will make the most of it without any hassle or inconvenience. To begin with it, you can also ask for a free trial for OfficeTools hosting with us. Contact us today!