It’s peak tax season, and you’re working on multiple client returns. You work from home one day, at the office the next, and even handle a few last-minute filings while traveling. But there’s a problem – your tax software is tied to a single device, slowing you down. Clients expect quick responses, but you’re stuck dealing with access issues, software updates, or security concerns.
Sounds familiar? This is why many tax professionals switch to cloud-based solutions. Having remote access to your tax software isn’t just a convenience but a necessity. If you are particularly using TaxWise software, things may get tricky because of the choices available.
Should you go with TaxWise hosting, which simply gives you cloud access to your TaxWise software? Or do you need a TaxWise Virtual Tax Office (VTO)?
Both options can help you work remotely, keep data secure, and improve efficiency. Still, they are different. This blog aims to break down what each offers, how they compare, and which makes sense for your business.
Why Does Comparing TaxWise Hosting and Virtual Tax Office Matter?
Choosing the right technology for your tax business is about efficiency, security, and long-term growth. Since tax professionals increasingly work remotely and clients expect faster service, cloud-based solutions have become essential.
TaxWise Cloud Hosting and Virtual Tax Office (VTO) are two popular choices. Understanding their differences is important because:
- Remote work has become the norm. Whether you’re a solo preparer or part of a team, having reliable access to your tax software from anywhere can impact productivity.
- Data security is a top priority amidst increasing cyber threats. Ensuring that client information is safe and compliant with industry regulations is non-negotiable.
- Scalability matters for future growth. The right solution meets your needs today and adapts as your business expands.
- Cost vs. value is always a factor. While affordability is important, investing in a solution that enhances efficiency and security can be more beneficial in the long run.
Choose your Cloud Hosting Provider this way while switching to Taxwise Hosting.
Let’s dive deeper in terms of different parameters.
Remote Accessibility
| Feature | TaxWise Virtual Tax Office | TaxWise Hosting |
| Access Method | Web-based access via a secure portal; no installation required | Remote Desktop access via RDP or web client |
| Device Compatibility | Works on desktops, laptops, tablets, and smartphones across Windows, macOS, Android, and iOS | Compatible with desktops, laptops, and tablets using RDP-supported devices |
| Offline Access | Not available as it requires an active Internet connection | Available offline, with automatic syncing once reconnected |
| Setup Requirements | No installation or setup needed for login | Requires setup and configuration by a hosting provider |
| Suitable For | Users who prefer convenience, mobility, and quick access without third-party software integrations | Those who need a full desktop experience, offline access, and multi-application compatibility |
If your firm also uses QuickBooks Desktop, placing it on a hosted QuickBooks environment alongside TaxWise reduces context switching and keeps attachments and exports in one place.
Data Security
| Feature | TaxWise Virtual Tax Office | TaxWise Hosting |
| Encryption Standard | 256-bit SSL encryption for data in transit and at rest | 256-bit SSL encryption with additional security layers |
| Backup System | Automated cloud backups managed by Wolters Kluwer | Automated backups handled by the chosen hosting provider |
| Authentication | Multi-factor authentication (MFA) for secure access. | MFA with additional options, such as VPN access and IP whitelisting |
| Custom Security Tools | Predefined security measures with limited customization | Highly configurable security settings, including firewalls and intrusion detection |
| Compliance Certifications | Managed and maintained by Wolters Kluwer. | Varies by hosting provider |
Whichever route you choose, specify managed backup and instant recovery with stated RPO/RTO and schedule restore drills so continuity is provable. Here are some more Features your Taxwise Cloud Hosting Must have.
Scalability
| Feature | TaxWise Virtual Tax Office | TaxWise Hosting |
| User Scalability | Requires purchasing additional licenses for new users | Allows flexible user management without hardware restrictions |
| Storage Scalability | Limited to a fixed cloud storage | Expandable storage based on business needs |
| Processing Power | May face slowdowns during peak tax seasons | Can dynamically allocates resources (RAM, CPU) to handle heavy workloads |
| Customization Options | Limited options for integrations and add-ons | Offers customizable workspaces, integrations, and third-party tools |
Pricing
| Pricing Component | TaxWise Virtual Tax Office | TaxWise Hosting (via Ace Cloud Hosting) |
| Subscription Fee | Fixed monthly or annual pricing per user | Flexible pay-as-you-go pricing based on user needs |
| Scalability Costs | Additional licenses required for more users | No long-term contracts; easily scale up or down |
| Integration Costs | Extra charges for add-ons like eSignatures | Included or customizable based on chosen hosting provider |
| Storage Costs | Basic storage included; additional costs for extra space | Customizable storage plans based on usage |
| IT & Maintenance Costs | No hardware required; software updates included | Eliminates on-premise server costs; maintenance included |
Taxwise hosting is a boon to your Tax and Accounting Firm. It enables secure remote access, seamless collaboration, and greater efficiency during tax season.
Final Thoughts
Choosing between TaxWise Virtual Tax Office and TaxWise hosting isn’t about which one is better. It’s about what fits your business best. Whether you need simplicity or flexibility, cloud convenience or desktop power, the right choice is the one that aligns with your workflow and growth plans. Think about what matters most to your firm, and let that guide your decision.
