Financial accounting comes with its fair share of complications for CPA and accounting firms. However, they want to ensure streamlined business accounting and bookkeeping in the long run. This is where QuickBooks accounting software comes in handy. Being the most preferred accounting application globally, serving more than 4.5 million QuickBooks online users, the software needs no introduction in the accounting industry.
However, data leaks and cyber attacks have become a concern for these professionals handling business-critical data. They need a solution that involves stringent security measures for the protection of data. With multiple layers of security for data hosted on remote servers, cloud technology is their need of the hour. They can rely on QuickBooks cloud hosting services which ensures complete protection of cloud-hosted data and applications.
Before you hire a QuickBooks hosting provider, it is essential to understand the underlying layers of security. Given below are some of the most common security measures deployed by cloud solution providers:
Two-Factor Authentication
Have you ever tried logging into a user account that does not allow successful login even if you have the correct password? The system might be asking for another security question or an OTP (one-time-password) to proceed further. This is a form of two-factor authentication. The user cannot sign in unless he passes the authentication tests at both levels.
Having two-factor authentication enabled on your cloud server means a high level of security. Any unauthorized user won’t be able to breach your data with this security measure, thus keeping your QuickBooks data safe on the cloud.
Role-Based Access
In the traditional desktop-hosted environment, setting up a limit to the system accessibility is quite difficult. However, the challenge becomes more critical when allowing multiple users to access the same computer to work on local-hosted QuickBooks.
QuickBooks cloud hosting services, on the other hand, allow you to limit access to the data as per user roles. You can segregate the data hosted on the cloud servers and then assign user roles. Each user type can only access a predefined set of data. For instance, you can limit a newly hired accounting professional to access the data of some of your top clients, which the experienced members of your team handle.
Best-in-Class IT Infrastructure
With the risk of cyberthreats increasing over time, having an updated IT infrastructure in place is essential to protect your data. Having QuickBooks data stored on a local system makes it highly vulnerable to malware and system viruses. Also, the lack of antiviruses and other system security tools increases the risk of data loss further.
However, when you go with QuickBooks cloud hosting services, you access the advanced, up-to-date infrastructure to host your data. It is also backed with the latest enterprise-grade firewalls, antiviruses, and Intrusion Detection Systems (IDS) to safeguard your data. You can also find cloud solution providers who monitor server-level security round-the-clock and identify existing loopholes to enhance security measures without fail.
Recommended Read: 5 Ways to Manage Cybersecurity Risks for a CPA Firm
Data Encryption
This layer of security can be considered a security add-on you get with QuickBooks cloud hosting services. It involves translating the data into a form that can only be read by those who can decrypt it. The main benefit of data encryption is to ensure the confidentiality of sensitive data by making it look useless to unauthorized hackers.
Most of the top-rated cloud solution providers use encryption as a security measure for all their clients.
Periodic Backups
Keeping the data in digital form has significantly enhanced its longevity and protects it from various paper-prone vulnerabilities. Still, there are limitations that you cannot deny, such as temporary or permanent data loss, device malfunctions, and many others.
Hosting QuickBooks on the cloud allows you to enjoy peace of mind because of regular data backups. In addition, cloud service providers take backups periodically on remote servers to keep your data secure for recovery in case of any unfortunate event, like a natural disaster.
Cloud hosting solutions have turned out to be a game-changer to ensure data security with its unmatchable offerings. In addition, multiple layers of security allow you to focus more on the core business rather than worrying about the security risks.
Need help with QuickBooks data security? Contact us at: 1-855-583-7486.
