QuickBooks Enterprise Pricing Explained: Plans, Features, and Costs in 2025

QuickBooks Enterprise is often seen as the “powerhouse” of the QuickBooks family. But when it comes to pricing, things can get a little tricky. Unlike QuickBooks Online or QuickBooks Pro, Enterprise isn’t just a flat monthly fee. Costs vary depending on the edition you choose (Gold, Platinum, or Diamond), the number of users you add, and whether you opt for hosting, payroll, or other advanced features.

That’s where most businesses get stuck. On paper, QuickBooks Enterprise starts at $1,740 per year, but the true cost can look very different once you factor in everything else.

This guide breaks down QuickBooks Enterprise pricing in 2025—plan by plan, feature by feature—so you know exactly what you’re paying for and how to avoid surprise costs. Whether you’re an SMB outgrowing QuickBooks Pro or a mid-sized company needing advanced inventory and reporting, this article will help you compare plans and choose the right fit.

What Is QuickBooks Enterprise and Who Is It For?

QuickBooks Enterprise is Intuit’s most advanced desktop-based accounting solution, designed for businesses that have outgrown QuickBooks Pro, Premier, or even QuickBooks Online. While it shares the same familiar interface as other QuickBooks products, Enterprise is built for scale.

It’s best suited for:

• Mid-sized businesses managing larger transaction volumes and data files.
• Inventory-heavy industries like retail, wholesale, manufacturing, and construction that need advanced inventory management.
• Multi-user environments, with support for up to 40 simultaneous users.
• Companies requiring custom reporting and permissions to match more complex operations.

The key difference is capacity. QuickBooks Enterprise can handle up to 1 million items, customers, and vendors, compared to the much smaller file size limits in Pro or Premier. This makes it a long-term solution for businesses that need power, flexibility, and advanced features without moving to a full-scale ERP system.

And with that level of functionality comes a more complex pricing structure which is why understanding Enterprise costs is so important before making the jump.

QuickBooks Enterprise Pricing Overview in 2025

Unlike QuickBooks Pro or Premier, which used to be available as a one-time license, QuickBooks Enterprise is now only sold as an annual subscription. This means you’ll need to renew your license each year to keep access to updates, support, and payroll services.

Pricing starts at around $1,740/year for a single-user Gold Plan and scales up depending on three key factors:

1. Edition (Gold, Platinum, or Diamond) – Each edition comes with a different feature set, with Diamond being the most comprehensive.
2. Number of users – You can add anywhere from 1 to 40 users, with pricing increasing for each additional license.
3. Add-ons and hosting – Costs may rise if you need cloud hosting, advanced payroll, Salesforce integration, or third-party add-ons.

Here’s the big picture:

• Gold Plan → Best entry-level option, includes payroll.
• Platinum Plan → Adds advanced inventory and pricing tools.
• Diamond Plan → Full-featured package with time tracking, payroll, and CRM integration.

On average, most mid-sized businesses spend $3,000–$10,000 per year on QuickBooks Enterprise when factoring in multiple users and hosting.

QuickBooks Enterprise Plans and Pricing Breakdown

QuickBooks Enterprise is available in three main editions: Gold, Platinum, and Diamond. Each plan builds on the one before it, adding features that suit businesses with more complex accounting, payroll, and inventory needs.

Here’s a breakdown of what each plan offers in 2025:

QuickBooks Enterprise Gold Plan

• Starting price: $1,740/year for one user
• Users supported: Up to 40
• Key features:
  • Payroll included (Enhanced Payroll)
  • Advanced reporting
  • Industry-specific editions (Contractor, Retail, Nonprofit, Manufacturing & Wholesale, Professional Services)
  • Secure data backups and support

Best for: Small to mid-sized businesses that need payroll and advanced reporting but don’t require advanced inventory management.

QuickBooks Enterprise Platinum Plan

• Starting price: $2,140/year for one user
• Users supported: Up to 40
• Key features (everything in Gold, plus):
  • Advanced Inventory (barcode scanning, FIFO costing, serial/lot tracking)
  • Advanced Pricing (custom pricing rules per customer or item)
  • Payroll included

Best for: Product-based businesses and inventory-heavy industries like wholesale, retail, and manufacturing.

QuickBooks Enterprise Diamond Plan

• Starting price: Custom pricing (typically $4,200+/year for one user)
• Users supported: Up to 40
• Key features (everything in Platinum, plus):
  • Assisted Payroll (tax filing and payments handled by Intuit)
  • QuickBooks Time (formerly TSheets) for employee time tracking
  • Salesforce CRM connector (extra cost)
  • VIP support and priority care

Best for: Larger businesses that need an all-in-one accounting + payroll + CRM solution with scalability and advanced support.

QuickBooks Enterprise Pricing Comparison Table

Plan	Starting Price (1 User)	Key Features	Best For
Gold	$1,740/year	Payroll, advanced reporting, industry editions	Small to mid-sized businesses with payroll needs
Platinum	$2,140/year	Advanced Inventory, Advanced Pricing, Payroll	Inventory-heavy industries
Diamond	$4,200+/year	Assisted Payroll, QuickBooks Time, Salesforce Connector, VIP support	Large businesses needing advanced integrations

Additional Costs to Consider with QuickBooks Enterprise

While the sticker price of QuickBooks Enterprise (Gold, Platinum, or Diamond) is a good starting point, the true cost often goes beyond the base license. Here are the most common add-ons and fees businesses need to budget for:

1. User Licenses

• Each QuickBooks Enterprise license covers one user.
• You can add up to 40 users, with the price increasing for every additional license.
• Example: A business with 5 users on the Platinum Plan could easily see costs climb from $2,140/year (single-user) to $6,000–$8,000/year.

2. Hosting Fees

• QuickBooks Enterprise can be installed locally or hosted in the cloud.
• Local install → no extra hosting cost, but limited to on-premise access.
• Cloud hosting → adds anywhere from $30–$60 per user/month, depending on the provider.
• Hosting gives employees remote access, stronger security, and 24/7 availability.

3. Add-Ons & Integrations

• Salesforce CRM connector (available with Diamond Plan) comes with an additional subscription fee.
• QuickBooks Time (TSheets) for employee time tracking may be included in Diamond, but costs extra for Gold/Platinum users.
• Industry-specific apps or integrations (inventory, e-commerce, CRM) can also raise costs.

4. Payroll Services

• Gold and Platinum include Enhanced Payroll (DIY payroll with tax form filing).
• Diamond includes Assisted Payroll (Intuit handles tax payments and filings).
• Assisted Payroll usually comes with additional monthly fees per employee.

5. Implementation & Training

• Migration from older QuickBooks versions or other accounting systems can add professional service costs.
• Training staff on Enterprise features is often overlooked but necessary for smooth adoption.

While the entry-level cost looks attractive, most mid-sized businesses end up spending 2–3x the base price once user licenses, hosting, payroll, and add-ons are factored in.

QuickBooks Enterprise vs QuickBooks Online: Cost Perspective

One of the most common questions businesses ask is:
“Why should I pay thousands per year for QuickBooks Enterprise when QuickBooks Online (QBO) is cheaper?”

The answer lies in both cost structure and capability.

Pricing Difference

• QuickBooks Online (QBO):
  • Starts at around $30/month (Simple Start) and goes up to $200/month (Advanced).
  • Supports up to 25 users at most.
  • Costs are predictable on a monthly subscription basis.
• QuickBooks Enterprise:
  • Starts at $1,740/year per user.
  • Scales up to 40 users.
  • Hosting and add-ons add to the annual cost.

At face value, QBO looks much more affordable. But for growing businesses, Enterprise often proves more cost-effective in the long run.

Feature Comparison

• QuickBooks Online works best for:
  • Small businesses with straightforward accounting needs.
  • Teams that prioritize ease of access from any device.
  • Companies with limited users (under 25).
• QuickBooks Enterprise is built for:
  • Mid-sized companies handling high transaction volumes.
  • Industries that need advanced inventory (serial/lot tracking, FIFO costing, barcoding).
  • Businesses requiring 40-user support, custom roles, and advanced reporting.

Cost Perspective

Think of QBO as a lightweight tool for small teams, while Enterprise is a scaled-up system that bridges the gap between QuickBooks and a full ERP.

For businesses with just 1–3 users, QuickBooks Online will almost always be cheaper.
But once you cross into 5+ users with complex inventory and reporting needs, QuickBooks Enterprise often delivers more value, despite the higher upfront cost.

Hidden Costs Businesses Often Overlook

When budgeting for QuickBooks Enterprise, it’s easy to focus only on the subscription price. But in practice, most companies end up paying more than expected because of hidden costs that aren’t obvious at first glance.

1. Data Migration & Setup

• Moving from QuickBooks Pro, Premier, or Online to Enterprise requires migrating years of financial data.
• If handled incorrectly, it can lead to downtime or data loss—many businesses hire consultants or Intuit services for this, which adds to costs.

2. Employee Training

• QuickBooks Enterprise has a learning curve compared to other QuickBooks products.
• Training employees (especially if you have 10–40 users) can add up, both in time and money.

3. Custom Integrations

• Many businesses use third-party tools (CRM, e-commerce, inventory systems) alongside QuickBooks.
• While Enterprise supports integrations, setting them up often requires additional development or subscription costs.

4. IT Infrastructure (for local installs)

• If you don’t use cloud hosting, you’ll need to maintain local servers, backups, and IT support.
• This often costs more in the long run compared to paying for reliable cloud hosting.

5. Ongoing Add-Ons

Even after choosing a plan, businesses often realize they need extras like:

• Salesforce Connector
• QuickBooks Time for employee tracking
• Advanced Payroll features (e.g., tax compliance, filings for large teams)

These costs don’t always show up on the pricing page, but they can significantly increase your yearly spend. That’s why many companies turn to cloud hosting providers like Verito to consolidate licensing, hosting, security, and support into a more predictable package.

How to Choose the Right QuickBooks Enterprise Plan

QuickBooks Enterprise isn’t a one-size-fits-all solution. The right plan depends on how many users you have, which features you actually need, and your budget. Here’s a simple framework to help you decide:

Step 1: Count Your Users

• 1–5 users: Gold may be sufficient if you only need payroll and reporting.
• 6–20 users: Platinum is usually the sweet spot, especially if you rely on advanced inventory or custom pricing.
• 20+ users: Diamond becomes attractive, particularly if you want all-in-one payroll, time tracking, and integrations.

Step 2: Identify Core Needs

• Need payroll only? → Gold.
• Manage large inventory or need custom pricing rules? → Platinum.
• Require employee time tracking, Salesforce, or VIP support? → Diamond.

Step 3: Weigh Short-Term vs Long-Term Costs

• Sometimes a higher plan saves money in the long run.
  • Example: Choosing Platinum might cost more upfront but avoids paying separately for Advanced Inventory or Pricing later.
• Consider add-ons and hosting: don’t just budget for the license fee.

Step 4: Plan for Growth

If your business is growing quickly, opt for a plan that supports expansion rather than hitting feature roadblocks in 12–18 months.

Pro Tip: Many companies underestimate the role of hosting. Choosing a cloud-hosted setup through providers like Verito not only gives remote access and security but also consolidates costs, making it easier to scale without managing servers or extra IT overhead.

How Verito Can Help

Choosing the right QuickBooks Enterprise plan is just one part of the equation. The other is how and where you run it. That’s where Verito comes in.

With Verito’s QuickBooks Enterprise Hosting, you can:

• Access QuickBooks from anywhere — no need to be tied to your office computer.
• Work securely with enterprise-grade encryption, multi-factor authentication, and firewalls.
• Scale effortlessly — whether you have 3 users today or 30 tomorrow, Verito’s hosting adapts with you.
• Ensure reliability with 99.995% uptime and 24/7 monitoring.
• Cut IT costs by eliminating the need for on-premise servers, backups, and maintenance.

Instead of juggling multiple providers for licenses, hosting, security, and support, Verito lets you consolidate everything in one place—so your QuickBooks Enterprise runs faster, safer, and at a predictable cost.

Ready to see how much you can save? Contact Verito today for a customized QuickBooks Enterprise hosting and pricing consultation.

Conclusion

QuickBooks Enterprise is one of the most powerful accounting solutions available for growing businesses—but understanding its pricing can be tricky. The cost depends on the plan you choose (Gold, Platinum, or Diamond), how many users you need, and whether you add hosting or extra integrations.

• Gold works well for small to mid-sized teams that mainly need payroll.
• Platinum is ideal for inventory-heavy businesses that require advanced pricing and tracking.
• Diamond offers the most complete solution, bundling payroll, time tracking, and CRM integrations.

The base cost starts at $1,740/year for a single user, but most businesses spend more once they account for multiple users, hosting, and add-ons. Planning ahead and choosing the right plan can help you avoid hidden costs and make the most of your investment.

And if you want to simplify the process, Verito’s QuickBooks Enterprise Hosting provides secure, reliable, and scalable cloud access ensuring you get maximum value from your subscription without IT headaches.